{"id":1227,"date":"2021-10-27T12:56:30","date_gmt":"2021-10-27T16:56:30","guid":{"rendered":"https:\/\/quadbridge.wpenginepowered.com\/?p=1227"},"modified":"2026-06-25T09:09:44","modified_gmt":"2026-06-25T13:09:44","slug":"sam-to-manage-company-software-licenses","status":"publish","type":"post","link":"https:\/\/www.quadbridge.com\/fr\/sam-to-manage-company-software-licenses\/","title":{"rendered":"The 5 Best Methods for Microsoft Software Asset Management and Licenses"},"content":{"rendered":"

Software licenses have long been a business ubiquity. Perhaps none more so than Microsoft software licenses. And for good reason \u2013 Microsoft is known for their quality products and brand consistency.<\/p>\n

The Microsoft 365 (M365) bundle, in particular, includes all the Microsoft Office applications, in addition to a complete cloud productivity solution that offers real-time collaboration.<\/p>\n

While most organizations consider M365 indispensable for their work, license management itself can create a lot of additional work. In this article, we will examine the five best methods for managing your Microsoft software assets before introducing the best Microsoft software asset management tool on the market.<\/p>\n

What is Software Asset Management?<\/h2>\n

So what exactly is software asset management (SAM)? In a nutshell, it\u2019s the practice of managing and optimizing the purchase, deployment, maintenance, use, and disposal of software applications within your business.<\/p>\n

Software asset management is an essential IT task<\/a>, especially for large or growing organizations. When done correctly, your business will benefit from lower expenses, heightened security, and better maintenance efficiency. But the process can be both time-consuming and challenging.<\/p>\n

Let\u2019s look at the five best ways to optimize this workflow.<\/p>\n

5 Tips for IT Software Asset Management<\/h2>\n
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When it comes to managing multiple software licenses<\/a>, it\u2019s easy to lose track of them. Gather and consolidate all the relevant documentation in one specific place.<\/p>\n

In the event of a Microsoft asset management review or audit, you\u2019ll be glad to have all your relevant files neatly arranged. At the end of the day, a dedicated maintenance team is required to effectively license Microsoft products.<\/p>\n

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It\u2019s critical to understand the distinction between your license purchases and your license entitlements<\/strong><\/a>. The purchase simply represents what you\u2019ve bought, while the entitlement is composed of various additional elements.<\/p>\n

Though it can be painstaking to gather all the relevant data, it\u2019s necessary to ensure you\u2019re covered in the event of an audit.<\/p>\n

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Brand assets come in many varieties. Like physical and media assets, your digital assets need to be attended to on a regular basis. That\u2019s why staying on top of your deadlines is a critical part of an effective SAM strategy.<\/p>\n

Set up a notification system that reminds you of important upcoming deadlines, like subscription renewal dates, scheduled maintenance, and approvals.<\/p>\n

One of the biggest oversights within an organization is the failure to track Microsoft license expenditure. To minimize overspending, you\u2019ll want to contrast your present and historical spending against the type and frequency of software use.<\/p>\n

This will help you generate more accurate budgetary projections by providing insight into your effective license position (ELP) and preferred license model.<\/p>\n

Members of your IT team should possess some level of software asset management training. Though training can be administered on the job, software asset management certification (CSAM) is preferred.<\/p>\n

Because SAM is such an integral part of your business, making the practice well-known among your workforce will help maintain its priority status. Using images, videos, and other educational materials is a great way to spread the word.<\/p>\n

Volume licensing is the best way to deploy and use Microsoft products. While these five tips can help your IT team improve their SAM software asset management practices, it\u2019ll be far from perfect. The truth is that manually managing software assets can be time-consuming, error-prone, and fraught with oversight.<\/p>\n

Luckily, there\u2019s an easier way to optimize software asset management.<\/p>\n

QBx Portal: The Best Microsoft Digital Asset Management Software<\/h2>\n

QBx Portal is a Microsoft digital asset management software that offers complete visibility and granular control.<\/p>\n

IT teams will benefit from intuitive, real-time dashboards while also being able to generate over 175 customizable reports. These reports can help to:<\/p>\n