Microsoft software usage reports provide businesses with important activity information. Leveraging these features lets you easily track user activity across all your Microsoft 365 applications and services, including:
In this article, we walk you through the simple process of accessing and exporting your usage reports.
When you purchase a Microsoft 365 subscription, the number of licenses should reflect the number of employees who intend to use the apps and services. A user account will then be generated and assigned to each individual comprising the license total.
It’s important to keep track of your Office 365 licenses. In the event of an audit, you can be fined for using 5% more than your Microsoft license rights. You’ll also be charged for over-usage as well as the audit itself.
Luckily, the number of assigned licenses can easily be increased or decreased, and even reassigned, as your operational needs change. Regular reporting helps you decide which accounts should be deprovisioned, as well as which should be upgraded.
NOTE: Upon closing a user account, Microsoft will delete their usage data within 30 days.
Not just anyone can view your organization’s Microsoft 365 licensing usage. The permissions are restricted to a handful of administrative roles, including:
Learn more about our services here:
Click on the Reports tab; if you don’t see the Reports tab, click Show All.
From the Reports sub-menu, select Usage.
NOTE: If you’ve never used this feature before, you’ll be prompted to enable it. The data migration process takes approximately 24 hours to complete.
NOTE: Data won’t immediately exist for all reporting periods. The reports become available within 48 hours.
The subsequent columns are titled Last activity date for X, where X represents each individual Microsoft service or application.
If a user has accessed any of these services within the specified timeframe, a date stamp will appear in the corresponding row showing the most recent activity.
You can now use the checkboxes to indicate which fields you want to include, such as:
Staying on top of your Microsoft licensing isn’t complicated, but it is time-consuming. Nevertheless, the continual monitoring of your Microsoft 365 activity is key to improving operational decision-making, increasing ROI, and reducing costs.
A software license manager can seamlessly take care of this process from start to finish, providing you with license reports on all Office 365 users and Office 365 services. At Quadbridge, we offer businesses like yours sophisticated tools to automate license audits and reporting.
For all your Office 365 reporting, trust QBx Portal. QBx Portal is an effective Microsoft software asset management tool. It will help you to:
Contact us today to take control of your Microsoft 365 software licensing.
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